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Connect Google Drive folder

In this article, we'll guide you through the process of retrieving files from Google Drive into synced folders, making them easier to access and manage for future use.

Benefits of Synced Folders​

Automatic File Synchronization​

Synced folders enable automatic syncing of files from Google Drive, eliminating the need to manually refresh or update the contents. This ensures that your files are always up-to-date without any extra effort. You can disable this option if you do not wish to track the updates from Google Drive.

User-Friendly​

The syncing process is intuitive and easy to use, requiring minimal setup and maintenance. Once configured, files automatically appear in the designated folders, reducing the hassle of manual uploads or downloads.

Seamless Collaboration​

Other users within the same customer can access synced files without the need for individual file sharing. The latest version of a file is readily available to those who need it, without additional permissions or steps.

Controlled Access with Credential Manager​

Credential managers can set specific access limits on the synced files, ensuring that only the selected items can be connected through synced folders.

Reduced Data Duplication​

Synced folders prevent the issue of redundant file versions or multiple copies floating around, as the system ensures that everyone is accessing the latest version of the file.

Adding a New Google Drive Folder​

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Creating or Selecting Credentials​

In the Connect Google Drive modal, you can select or create a Google credential.
Learn more: Create Google credential

After the credential is selected, you can set the Connection settings.

Connection Settings​

In the connection settings, you can configure the synced folder's settings.

Synced Mode​

  • Replace file on change: Whenever you upload, remove, or modify items on your cloud storage, the system will update your files to keep them current.
  • Download once: When you connect your folder, it will retrieve all selected file types from the cloud storage once but will not track changes automatically. You can manually refresh this folder.

File Type​

The file types you can sync through credentials include:

  • Image
  • Video
  • Font
  • Audio
  • PDF
  • Excel (XLSX)
  • Document (DOCX)
  • Presentation (PPTX)

Synced Folders Settings​

On the context menu, you can select the following settings to modify the behavior of the synced folder:

Edit Synchronization Settings​

In the "Edit Synchronization Settings," you have the option to modify both the sync mode and the types of files being synced.
When adjusting the file type, the system will not delete any files that were previously synced. Instead, it will update the file types that the system will track during automatic synchronization. This means that while the sync configuration changes, your existing synced files remain intact, and only the new specified file types will be automatically synced moving forward.

Edit Structure​

In the "Edit structure" settings, you can select and view which folders you want to sync in this folder.

Toggle Synchronization​

In the "Toggle synchronization" settings, you can enable and disable auto-sync.

Force Synchronization​

This will force the system to search for changes on the cloud storage.

Detach Credential​

If you detach the credential from its synced folder, the folder becomes an ordinary file folder and will no longer track changes from the cloud storage.

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